Effective Date: November 1, 2022

 

Zequality LLC (“Zequality,” “we,” “us” or “our”) recognizes the importance of protecting the privacy of our online visitors. It is our intent to balance our legitimate business interests in collecting and using information received from and about you with your reasonable expectations of privacy. The following privacy policy (“Privacy Policy”) describes the way we collect, use and share information that we collect from you when you use our web application and visit our websites available at www.zequality.com and www.emembler.com, and our mobile applications or other websites and applications operated by Zequality (collectively, the “Site”).

 

PLEASE REVIEW THIS PRIVACY POLICY CAREFULLY. When you submit information to or through the Site, you consent to the collection and processing of your information as described in this Privacy Policy. By using the Site, you accept the terms of this Privacy Policy, and consent to our collection, use, disclosure and retention of your information as described in this Privacy Policy.

 

Personal Information

Zequality collects personally identifiable information from you, which may include your name, address, phone number, gender, race/ethnicity, demographic, date of birth, photograph, company/organization, title, involvement with diversity and inclusion within your company/organization or externally (e.g., which employee resource groups or non-profit organizations you are a part of) and any other information you choose to provide through the Site. This information is collected and stored electronically when you register or create a user profile, register for an event or webinar, post in a forum or chat room, manage your memberships or contact us. We may also collect personal information about you from a third party and combine the collected information with the personal information you provide to us. For instance, if you choose to connect your LinkedIn profile, we may collect your photograph from your LinkedIn profile to display in your user profile.

 

Information Collected Automatically

Information about your computer hardware and software may automatically be collected by Zequality when you use the Site. This information may include: your IP address, browser type, domain names, access times, geographic location, referring website addresses and other technical information, such as protocol status and substatus, bytes sent and received and server information. We may also collect information about how you interact with the Site. This information is used by us for our business purposes, including for the operation and improvement of the Site, for technical troubleshooting, to maintain quality of the Site and to provide general statistics regarding use of the Site.

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Cookies and Other Information Collection Tools

What are cookies? A cookie is a small file containing a string of characters that is sent to your computer when you visit a website or use an online service. When you visit the website or use the service again, the cookie allows that website or online service to recognize your browser or device. Cookies may store unique identifiers, user preferences and other information.

 

Duration of Cookies. We may use “session cookies” or “persistent cookies.” Session cookies are temporary and expire once you close your browser or once your session ends. Persistent cookies remain on your device for much longer or until you or your browser erase them. Persistent cookies have varying durations that are dependent on their expiration date.

 

Why do we use them? Cookies help us improve the Site by providing us with information about which parts of the Site are most popular, enabling us to analyze technical and navigational information about the Site, and helping us to detect and prevent fraud. We also use cookies and other data collection tools (such as web beacons and server logs) to help improve your experience with the Site. [For example, we use [Google Analytics] to help analyze how users use the Site.] These tools use cookies to collect standard Internet log information and visitor behavior information in an anonymous form. The information generated by the cookie about your use of the Site (including IP address) is transmitted to our data collection tool service providers. This information is then used by us to evaluate visitors’ use of the Site and to compile statistical reports on website activity for Zequality. [If you would like to opt-out from the use of your information by Google analytics, you may use Google’s analytics opt-out browser add-on designed for this purpose.]

 

How do I control cookies? Web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to manage and delete cookies, visit www.allaboutcookies.org. Some web browsers provide settings that allow a user to reject cookies or to alert a user when a cookie is placed on the user’s computer, tablet or mobile device. Most mobile devices also offer settings to reject mobile device identifiers. Although users are not required to accept cookies or mobile device identifiers, blocking or rejecting them may prevent access to some features available through the Site.

 

How Information is Used

We may use the information we collect for any of the following purposes:

• to provide the Site to you and to improve the Site;

• to operate and improve the services we offer, and to give each user a more consistent experience when interacting with us;

• for customer service, security, to detect fraud or illegal activities, and for archival and backup purposes in connection with the provision of the Site;

• for demographic and analytics purposes;

• for research, analysis and marketing purposes; and

• to communicate with you.

 

Sharing of Information

• With Third Party Service Providers Performing Services on Our Behalf. We may share your personal information with our service providers to perform the functions for which we engage them. For example, we may use third parties to assist us in providing functionality on the Site, provide data collection, clean up and analysis services for the Site and provide technical support.

• With Your Company/Organization. We may share your personal information with the account administrators of the company/organization you are a part of to provide them with the analytics for the groups they are in charge of.

• With Your Company/Organization’s Partner. We share some of your personal information with the partners of your company/organization through our member directory to facilitate external collaboration. Information listed in our member directory may include your name, city/country, demographic, photograph, company/organization, title, and involvement with diversity and inclusion within your company or externally (e.g., which employee resource groups or non-profit organizations you are a part of).

• For Legal Purposes. We may share information that we collect from users as needed to enforce our rights, protect our property or protect the rights, property or safety of others, or as needed to support external auditing, compliance and corporate governance functions. We will disclose personal information as we deem necessary to respond to a subpoena, regulation, binding order of a data protection agency, legal process, governmental request or other legal or regulatory process. We may also share personal information as required to pursue available remedies or limit damages we may sustain. 

• Changes of Control. We may transfer information, including your personal information, in connection with a change of ownership or control by or of us or any affiliated entity (in each case whether in whole or in part).

 

Zequality does not share your personal information with third parties for those third parties’ direct marketing purposes.

 

Security Used & Retention of Personal Information

Zequality uses reasonable security measures designed to prevent unauthorized intrusion to the Site and the alteration, acquisition or misuse of personal information. However, the security of information transmitted over the internet cannot be guaranteed. We are not be responsible for loss, corruption or unauthorized acquisition or misuse of personal information that you provide through the Site, or for any damages resulting from such loss, corruption or unauthorized acquisition or misuse. It is your responsibility to protect the security of your login information. We will retain your personal information for as long as necessary to fulfill the purpose for which it was collected, or as required by applicable laws or regulation.

 

Links to External Websites

Our Site may contain links to third party websites. Any access to and use of such third-party websites is not governed by this Privacy Policy, but is instead governed by the privacy policies of those third party websites, and we are not responsible for the information practices of such third party websites.

 

Do Not Track

Our Site does not currently take any action when it receives a Do Not Track request. Do Not Track is a privacy preference that you can set in your web browser to indicate that you do not want certain information about your webpage visits collected across websites when you have not interacted with that service on the page. For details, including how to turn on Do Not Track, visit www.donottrack.us.

 

Children

We do not knowingly collect or maintain personal information from any person under the age of thirteen. No parts of our Site are directed to or designed to attract anyone under the age of thirteen.

 

Additional Information for EU Visitors

With respect to “personal data” as defined by Regulation (EU) 2016/679, the UK Data Protection Act of 2018 and the Swiss Federal Data Protection Act that you may provide to us through our Zequality we are a processor of such personal data and our customer organization with which you are affiliated is the controller. We are the controller of other data you provide to us through the Sites. This section addresses personal information with respect to which Zequality is the controller.

 

We provide the Site from servers located in the United States. If you are accessing the Site from the European Union, we will only transfer your personal information to the United States through the use of appropriate safeguards. We process personal information to pursue our legitimate business interest to operate the Site and as described in the section titled “How Information is Used” above. To learn more about with whom we share your personal information please refer to the section titled “Sharing of Information” above.

 

We will retain your personal information for as long as necessary to fulfill the purpose for which it was collected, or as required by applicable laws or regulation. Copies of information that you have updated, modified, or deleted will remain in our systems if applicable law requires us to retain it. 

 

You have a right to access your personal information, rectify inaccurate personal information kept about you, request the erasure of personal information and to request that we restrict the processing of your data in certain circumstances. If you wish to access your personal information, please contact us at the contact information provided below in writing, and allow reasonable time for the data to be collected. You also have the right to lodge a complaint with a supervisory authority.

 

Contact Information; Questions and Changes in Information

If you have any questions regarding this Privacy Policy or to request changes to your personal information, please contact us at info@zequality.com.

 

Notification of Changes

Any changes to our Privacy Policy will be posted to this page so users are always aware of the information we collect and how we use it. Accordingly, please refer back to this Privacy Policy frequently as it may change.